| Week | Assuming conference in August week 1 | Who | Action | Data |
|---|---|---|---|---|
| -104 | Aug w1 | CADE trustees/IJCAR steering committee | Call for proposals for hosting | |
| -95 | Oct w1 | CADE trustees/IJCAR steering committee | Select location | |
| -91 | Nov w1 | Conference chair | Investigate dates for conference | Beware IJCAI, RTA, Tableaux, LICS, CAV, FME, ICLP, FTP |
| -91 | Nov w1 | CADE trustees/IJCAR steering committee and conference chair | Start discussion on program chairs | |
| -77 | Feb w1 | CADE trustees/IJCAR steering committee and conference chair | Select program chairs | |
| -65 | May w1 | Program chair and conference chair | Prepare CFP and poster | |
| -60 | June w1 | Program chair | Establish EasyChair | |
| -60 | June w1 | Conference chair | Establish WWW site. Send URL to Geoff to link into CADE Inc. web site | |
| -56 | July w1 | Program chair and conference chair | Deliver CFP and poster | |
| -47 | Sep w1 | Program chair | Build program committee | Do via EasyChair |
| -43 | Oct w1 | Program chair | Start discussion on invited speakers | |
| -38 | Nov w1 | Program chair | Invite speakers | |
| -34 | Dec w1 | Program chair | Deadline for workshop proposals | |
| -30 | Jan w1 | Program chair | Notifications for workshop proposals | |
| -29 | Jan w2 | Conference chair | Organize room requirements: conference, workshops, tutorials, CASC | |
| -25 | Feb w1 | Program chair | Papers abstract deadline | |
| -25 | Feb w1 | Program chair | Start paper bidding by PC in EasyChair | |
| -24 | Feb w2 | Program chair | Papers deadline | |
| -24 | Feb w2 | Program chair | Assign papers for reviewing | |
| -22 | Feb w4 | Conference chair | Organize CASQ | |
| -20 | Mar w2 | Program chair | Reviews due | |
| -16 | Apr w1 | Program chair | Papers notification | |
| -16 | Apr w1 | Conference chair | Call for participation Include call for Bledsoe award nomination | |
| -15 | Apr w2 | Program chair and conference chair | Start building conference schedule | |
| -12 | May w1 | Program chair | Camera ready papers deadline | |
| -9 | May w4 | Workshop organizers | Workshop notifications must be complete | So that Bledsoe awards can be finalized next week. |
| -9 | May w4 | Conference chair | Call for participation. Include call for all workshops participation. Include call for Bledsoe award nomination. | |
| -7 | June w2 | Conference chair | Announce Bledsoe awards | Award winners determined by conference chair and programme chair, CADE Inc. treasurer, and CADE Inc. president. |
| -6 | June w3 | Conference chair | Early registration deadline | |
| +4 | Sep w1 | Conference chair | Send tgz of web site to Geoff to add to the archive | |
| +4 | Sep w1 | Conference chair, CADE treasurer | Send budget summary to Geoff to add to this page |
Registrations
Main Conference Workshops and Tutorials
Regular Early 62 Day 1 74
Regular Late 13 Day 2 79
Student Early 22 Sum 153
Student Late 3 Invited (ad 6
Sum 100
Invited (additional 5 Additional proc 45
Social Events Regular Additional
Welcome reception 88 6
Excursion 83 6
Squash 23
CASC paying 14
CASC non-paying 3
Nr proceedings ordered 100
Nr Gadgets ordered 110
Income
Registration Main Conference
Regular Early $ 650 $ 40,300
Regular Late $ 800 $ 10,400
Student Early $ 325 $ 7,150
Student Late $ 400 $ 1,200
Sum $ 59,050
Registration Workshop and Tutorial Days
Day 1 $ 80 $ 5,920
Day 2 $ 80 $ 6,320
Sum $ 12,240
Registration CASC
Regular $ 80 $ 1,120
WS/Tutorial Proceedings
Additional Proceedi $ 20 $ 900
Social Events
Additional Welcome $ 35 $ 210
Additional Excursio $ 135 $ 810
Sum $ 1,020
Sponsors
NICTA $ 10,000
Industrial $ 5,474
Rest from Australian Student Travel A. $ 1,437
Sum $ 16,911
Tota $ 91,241
Distributed Expenditures
Room Hire
2 rooms day 1 WS/Tut $ 870
2 rooms day 2 WS/Tut $ 870
1 room TPTP Tea Party $ 400
1 room day 4 CASC $ 400
Sum $ 2,540
Invited Speakers Airfare Accomodation
Huber Comon $ 1,745 $ 1,050
Aarti Gupta $ 1,866 $ 875
Nachum Dershowitz $ 2,012 $ 1,225
Carsten Lutz $ 2,676 $ 1,225
Ed Clarke $ 1,050
Sum $ 8,299 $ 5,425 Total $ 13,724
Misc
Shipping Proceedings $ 1,401
Insurance $ 1,600
Squash $ 195
Poster incl. mailing $ 1,970
Rental car $ 424
AV, Internet $ 6,204
Wireless gear $ 220
Other expenses (fuel, dinner) $ 234
Bus Blue Mountains $ 2,142
PAAR/ESHOL Sponsorhsip $ 500
Woody Bledsoe Travel Award $ 5,667
Student helpers $ 1,760
Sum $ 22,316
Total Distributed Expenditures $ 38,580
Non-Distributed Expenditures
Main Conference
Proceedings $ 2,610 Total costs proceedings: $4097
Welcome Reception $ 3,008
Conference Dinner $ 7,965
Catering $ 25,200
Gadget $ 1,046
Sum $ 39,829
CASC
T-shirts $ 464
Dinner $ 663
Trophies $ 143
Sum $ 1,270
Workshops and Tutorials
Catering $ 9,540
Proceedings $ 1,466 (includes CASC proceedings)
Sum $ 11,006
Other
Conference Online $ 1,267
Bank fees $ 96
Credit Card Payments $ 2,212
Sum $ 3,575
Total $ 55,680
Total $ 94,261
Surplus -$ 3,020
Cost Table
Catering WS days $ 60
Catering Main Conf $ 60
WS/Tutorial handout $ 10
Gadget $ 9
Welcome Reception $ 32
Proceedings $ 61.70
Conference Dinner $ 85
Conference Online $ 10
Student Sponsorships
Australian Students Travel Award $ 2,500
Support Postniece, Hakimipour, Liu $ 1,063
Rest Austra $ 1,437
CASC Items
Trophy $ 10
T-shirt $ 15
Dinner $ 25
Description No. Amount Sum
Conference fee - late 21 E 450.00 E 9,450.00
Conference fee 44 E 400.00E 17,600.00
Conference fee - student 38 E 300.00E 11,400.00
Workshop fee 80 E 50.00 E 4,000.00
Workshop fee - late 33 E 60.00 E 1,980.00
CASC fee 12 E 50.00 E 600.00
Campus Accommodation 480 E 50.00E 24,000.00
Excursion 44 E 45.00 E 1,980.00
Conference Dinner 4 E 40.00 E 160.00
LAN Cable 16 E 9.00 E 144.00
Conference Proceedings 1 E 45.00 E 45.00
Lunch Coupons 13 E 8.00 E 104.00
Dinner Coupons 33 E 7.00 E 231.00
Bar Profit 1 E 458.69 E 458.69
Bledsoe Award Transfer 1 E 1,947.00 E 1,947.00
Description No. Amount Sum
Campus Accommodation 512 E 45.70 E 23,396.35
Aramark CB & Reception 1 E 2,624.10 E 2,624.10
Conference Dinner 1 E 4,183.00 E 4,183.00
Sailing Excursion 1 E 2,850.00 0.00
Excursion Bus Transfer 1 E 890.00 E 890.00
Credit Card Fees 1 2,887.17 E 2,887. 17
Peter Baumgartner TCR 1 E 1,773.70 E 1,773.70
Ashish Tiwari TCR 1 E 1,313.67 E 1,313.67
Printed Material 1 E 1,156.33 E 1,156.33
CASC 1 E 734.08 E 734.08
Food and Beverages 1 E 419.03 E 419.03
Soap & Shampoo 1 E 69.52 E 69.52
Squash Competition 1 E 95.70 E 95.70
Events4 - Full Fee 103 E 138.28 E 14,242.84
Events4 - Workshop Fee 52 E 27.55 E 1,432.60
Events4 VAT 0.19E 15,675.44 E 2,978.33
Springer Verlag 1 E 3,697.06 E 3,697.06
LAN Cables 16 E 10.09 E 161.44
Bledsoe Awards 1 4051.50 E 4,051.50
Aramark Lunch E 272.51
Buffer General Costs 1 E 2,000.00 E 0.00
E 74,099.69 E 66,378.93
Surplus E 7,720.76
Income = 69,662
Expense = 61,964
Surplus = 7,698
Tallinn: Just about broke even. About 80 registrants.
Profit Analysis
Grant Income
Free Proceedings 50 2,100
Conference Grant 27,000
Seed Money 4,000
Sub-Total 33,100
Registration Income 68,245
Total Income 101,345
Full Registrants 158
Students 64
Regular 92
Industry 2
Workshop Only Registrants 35
Full Conference Delegates 42,755
Fixed Costs 21,660
Workshop Notes Costs 2,077
Workshop Only Delegates 1,316
Total Costs 67,808
Other Income 101,345
Workshop Notes Purchases 2,810
Total Income 104,155
Surplus to CADE 22,000
Grant Rebate 14,347
CADE $6,000.00 Registrations $44,790.30 After PayPal fees, but not BoA fees Sponsors $3,825.00 Misc $240.00 Springer refund $1,259.62 CoLogNet refund $671.00 Real Income $56,785.92 CADE Awards $4,050.00 coming Income $60,835.92 PayPal $13.95 793.57 in fees Bank $227.00 Radisson $25,055.57 Excursions $6,812.89 Banquet $5,998.06 Proceedings $3,768.89 Invited speakers $1,883.50 Audio Visual $2,556.23 CASC $1,089.69 Student pay $900.00 Registration $1,822.02 Refunds $2,218.00 $52,104.85 CADE refund $5,105.00 Real expenses $57,450.80 CADE refund $895.00 going Expenses $58,345.80 Have in BoA $0.89 Have in PayPal $1.95 Have $2.84 Should have ($664.88) Supposed profit $2,490.12 Actual profit $3,155.00
Made a profit of about 14,000 US$ (some sponsoring money came in quite late, so it is better than expected).
surplus = $12290.65
Income
Registration Total 119 Attendees
106 CADE 29200
7 UNIF 525
58 WS 3600
9 CASC 450
Housing
72 Attendees 11805
Excursion
54 Attendees 2600
Banquet Extra 275
Sponsor Support
Cedilla Systems 5000
Cadence 2500
CADE Advance 5000
Total Income
60955
Expenses
Poster 1504
Mailings 666
CADE Proceedings 3916
Workshop Proceedings 604
Promotion 1554
Invited Speakers 609
Banquet 7317
University Services 857
Rooms and AV 5425
Housing 12182
Catering 13957
University Staff 869
Excursions 4085
CASC 510
Computing Services 1300
Trustee Meeting 247
Misc Expenses 354
Return CADE Advance 5000
Total Expenses
60955
Balance Total Income 60955
Total Expenses 60955
INCOMES DESCRIPTION CADE EURO
1) REGISTRATION FEE INCOME
Conference and WS registration68,432,624 35,342.50
FLOC tutorial fees 614,028 317.12
Student housing fees 7,325,000 3,783.05
2) DIRECT CONTRIBUTIONS
EEC 10,303,697 5,321.42
PAT 17,500,000 9,038.00
REGIONE T.A.A. 4,509,750 2,329.09
COSYTEC 3,872,540 2,000.00
IBM Israel 461,623 238.41
Elsevier 115,848 59.83
IFIP WG 1.6 174,500 90.12
TOTAL INCOMES 113,309,61 58,519.53
INDIRECT CONTRIBUTIONS
A) University of Trento - DISA 6,189,144 3,196.43
B) University of Genova - DISI 1,500,000 774.69
Offset of the Univ. of Genova c -690,000 -356.36
TOTAL THIRD PARTY'S EXPENSES 6,999,144 3,614.76
0
GRAND TOTAL - INCOMES 120,308,75 62,134.29
Outcomes 102,325,81 52,846.87
Conference profit 17,982,938
113 early registration 20 late registration 22 students 9 guests Income: 81,405DM (reg. fees) + 84,560DM (outside support) = 165,965DM Expense: 165,752DM Surplus: 212DM
CADE-14 BUSINESS ACCOUNT
FINANCIAL REPORT AS OF 17 OCTOBER 1997
-------
INCOME
-------
Seed funding from CADE $ 6285.51
CADE registrations $34815.00
Early Current AAR members $ 8400.00
Early New AAR members $11205.00
Early Regular $ 4250.00
Early Student $ 2700.00
Current AAR members $ 1800.00
New AAR members $ 1860.00
Regular $ 2850.00
Student $ 1750.00
Workshop and Tutorial registrations $ 5700.00
Early Workshop $ 2325.00
Early Tutorial $ 1275.00
Workshop $ 700.00
Tutorial $ 1400.00
CASC $ 910.00
Registrations $ 850.00
Extra T-shirts $ 60.00
Social Events $12847.00
BBQ dinners $ 900.00
Banquets $ 4680.00
Reef excursions $ 6054.00
Billabong excursions $ 1213.00
Sponsorship $ 5200.00
Australian Tourist Comm $1500.00
Monash University $1000.00
Melbourne University $1000.00
AAII $ 500.00
Uni. Wollongong $ 500.00
Uni. New South Wales $ 500.00
NRC - QUT $ 200.00
Miscellaneous $ 940.88
Kluwer Advertising $ 126.05
Interest $ 140.83
Extra CADE proceedings $ 524.00
Extra WS/TT proceedings $ 150.00
---------
TOTAL INCOME $66698.39
---------------------------------------------------------------------------
--------
EXPENSES
--------
Administration $ 5107.01
Bank fees $ 202.25 (See note)
Merchant fees $ 825.19
Rego desk phone bill 66.20
Postage/stationary $ 144.80
Secretariate $2910.00
Commission Cruise $ 325.00
Commission Billabong $ 139.00
AAR new members $ 315.60
Taxi $ 15.10
Geoff's mobile $ 18.90
Loose change $ 14.97 (See note)
CADE-15 mailing $ 130.00 (See note)
Advertising $ 4146.78
CFP printing $ 176.00
CFP postage $ 609.60
Postcard printing $ 81.85
Postcard postage USA $ 252.83
Postcard postage Oz $ 71.00
Postcard postage Other $ 455.00
CFA printing $ 128.00
Poster design $ 767.20
Poster printing $ 388.40
Poster to USA postage $ 232.00
CFA and poster postage $ 984.90
CADE $22077.15
Proceedings (100) $3135.95
Proceedings carriage $ 945.40
Customs for proceedings $ 120.15
6 extra proceedings $ 293.90
Bags $ 500.00
Name tags $ 20.25
Program design $ 980.00
Program printing $ 450.00
Sheraton rooms $1850.00
Audio visual $ 600.00
Lunches $7487.50
Breaks $3444.00
Computers from JCU $2250.00
Computer phone bill $ ???.?? (See note)
Workshops and Tutorials $ 1801.60
Proceedings $ 403.70
Centra rooms $ 510.00
Centra breaks $ 310.40
Centra phone bill $ 4.50
Sheraton rooms $ 150.00
Sheraton breaks $ 288.00
Sheraton AV $ 135.00
CASC $ 1318.55
Dinner $ 334.55
T-shirts $ 505.00
Trophys $ 80.00
JCU phone bill $ 204.75
Computer phone bill $ ???.?? (See note)
Computing components $ 30.30
Network Rentals $ 151.35
Petrol $ 12.60
Social Events $13445.40
BBQ dinners $ 912.00
Banquets $3610.00
Banquet transfer $1600.00
Excursions $5850.00
Trustee lunch $ 228.40
PC Lunch $ 310.00
Billabong Sanctuary $ 295.00
Detours (Billabong) $ 540.00
Acacia Van $ 100.00
Speakers $ 6201.90
Wu accommodation $1193.50
M.I. Ferries (Wu) $ 51.30
McCune accommodation $1296.00
McCune registration $ 400.00
McCune travel $ 400.00
Vardi accommodation $ 0.00
Vardi accom Melbourne $ 120.00
Vardi travel $2741.10
---------
TOTAL EXPENSES $54098.39
BALANCE AS OF 17/10/97 $12600.00
=========
- SEED MONEY $6285.51
PROFIT $6314.49
INCOME
Registrations $ 48,430.00
(Member-Early, 117 x $300 = $35,100)
(Regular-Early, 19 x $330 = $ 6,270)
(Student-Early, 32 x $100 = $ 3,200)
(Member-Late, 7 x $400 = $ 2,800)
(Regular-Late, 2 x $430 = $ 860)
(Student-Late, 1 x $200 = $ 200)
(Total: 178 paid
2 bad debts
6 student volunteers paid by FLoC
1 Bledsoe award winner
2 invited speakers
2 program chairs
1 local organizer
---
192)
(Other registration info:
AAR sign-ups: 101
workshop only participants: about 20)
Workshop Registrations $ 5,230.00
(Early, 87 x $50 = $4350)
(Late, 11 x $80 = $ 880)
(Total: 98 participants)
Extra Proceedings Sales (4 x $45) $ 180.00
Banquet $ 6,099.00
(107 at $57 each
+ 6 student volunteers-paid by FLoC
---
113 total attendees from CADE)
Excursions $ 1,625.00
(Statue of Liberty/Ellis Island, 16 x $25
Liberty Science Center, 12 x $25
Metropolitan Museum, 37 x $25)
DIMACS Student Support $ 4,300.00
Bank Account Interest $ 31.00
FLoC Refund $ 324.33
TOTAL INCOME $ 66,219.33
EXPENSES
Lunches and Refreshments (192 x $95) $ 18,240.00
FLoC fee (192 x $70.20) $ 13,478.40
(covers printing and mailing of poster
and program, room charges, professional
conference organizer, misc)
Conference Proceedings $ 8,714.43
Workshop Proceedings $ 1,202.00
Invited Speakers $ 2,328.85
(Ganzinger airfare $ 847.04
Pnueli 50% travel $ 473.50
Scott 50% travel $1008.31
Pnueli and Scott expenses shared with CAV)
Chair and Organizer Travel $ 5,311.87
(Felty hotel $ 209.02
McRobbie airfare+hotel $2566.04
Slaney airfare+hotel $2536.81)
Competition $ 500.00
(Prizes $300
Systems Support $200)
Opening Reception $ 1,965.94
Banquet $ 6,893.09
Banquet Buses and Taxis $ 760.65
Banquet Beverages $ 90.89
(Bills left unpaid by attendees.)
Banquet Driver Refunds $ 342.00
(12 people who drove because 2 buses didn't
show up got free banquet dinners. All
banquet costs split between CADE and CAV.)
Excursions $ 1381.25
(Buses $745.00
Statue of Liberty $105.00
Liberty Science Center $195.25
Metropolitan Museum $336.00)
Program Committee Lunch $ 323.41
Trustee Lunch $ 116.90
AV ($1,177.50 sessions + $140.00 workshops) $ 1317.50
Postage $ 2451.32
(Chair Postage $2,092.40
Receipts & Misc 144.83
Return 38 proceedings 214.09)
Photocopying $ 164.11
(receipts, invoices, registration packets,
participant lists,
banquet, excursion, and proceedings tickets)
Supplies (badges, signage, etc.) $ 546.72
Bank Fees $ 90.00
TOTAL EXPENSES $ 66,219.33
PROFIT ($66,219.33 - $66,219.33) $ 0.00
SEED FUNDING $ 5,000.00
____________________________________________________________
TOTAL RETURNED TO CADE, Inc. $ 5,000.00
Other statistics:
CONFERENCE AND WORKSHOP ATTENDANCE
CADE 192
Workshop only 20 (approximate)
TOTAL 212
FLoC ATTENDANCE
CADE 192
CAV 169
LICS 201
RTA 96
total registrations 658
total people 475 (approximate)
There were 69 Students, 58 AAR Members, 45 Regulars, 28 PC Members and
8 Tutors. There were also 29 participants, who only attended at Workshops
and Tutorials, and 5 invited speakers.
EXPENSES INCOMES
----------------------------------------------
Sub-total #1 480747.04 Sub-total #1 511631.96
Remaining loan from CADE Inc. 9703.68
Final reimb.
to CADE Inc 9703.68
Other PC expenses 21583.68 Other PC income 11880.00
Sub-total #2 31287.36 Sub-total #2 21583.68
(PC chairman) (PC chairman)
Total 512034.40 533215.64
Total Profit = 533215.64 - 512034.40 - 9703.68 = 11477.56
(half for CADE, half for INRIA)
CADE profit (1/2 total) 5738.78
Amount paid to CADE, Inc. 15442.46 (= 5738.78 + 9703.68)
CADE-10 Surplus $ 17449.08
Income
Sponsors (Indust.) 200.00
Sponsors (Public) 2250.00
Registration Fees 24600.00
64 attendees @ $250.00
36 students @ $100.00
17 (late) @ $275.00
Credit Fees $325.00
Tutorial Fees 4200.00
105 attendees @ $ 40.00
Ind. Workshop Fees 260.00
26 attendees @ $ 10.00
Banquet Fees 375.00
144 attendees @ $ 0.00
15 non-reg. @ $ 25.00
Excursion Fees 3950.00
128 attendees @ $ 25.00
15 non-reg. @ $ 50.00
Xtra Proceedings 5744.00
32 student @ $ 25.00
9 by mail @ $ 80.00
5 on site @ $ 66.00
59 returned @ $ 66.00
Miscellaneous 1783.09
Interest (1991) $ 559.01
(1992) $ 624.08
Total Interest $1183.09
Page Charges $ 600.00
Total Income 43362.09
Expenses
Prog. Comm. (Travel) $ 484.00
Prog. Comm. (Free Reg. $5250.)
Prog. Comm. (Meals) 440.03
Invited Speakers 1133.49
Stu./Sec. Assistants 263.71
Stu./Sec. (Free Reg. $900.)
Postage (General, Exp. Mail) 3442.73
Printing (Envel., etc.) 801.78
Printing (Poster) 1065.34
Printing 225 Proceed. Ordered 5928.93
Badges, etc. 1172.74
Copying 736.41
Phone 55.18
Bus Transfer (Banquet & Excursion) 1350.00
Refreshments (Breaks) 3565.90
Refreshments (Workshop) 737.10
Reception 1151.50
A-V Equipment (2 OHs/wk, 1 OH/dy, ...) 521.00
Credit Charges 541.56
Collection Ch. (Foreign Cks.) 99.53
Refunds 590.00
Conference Lunches ( none )
Conference Banquet 6178.56
159 attendees
$ 40 food (est.)
Conference Excursion 6361.00
143 attendees
$ 31 food (est.)
$ 2500 boat
Other costs 5713.59
Miscellaneous checks $ 3527.36
Miscellaneous cash $ 1702.58
Tax on interest (1991) $ 228.52
(1992) $ 255.12
Total Expenses 42334.08
Income - Expenses 1028.01